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Sample management software your lab will love.
Sample Manager is a cloud-based sample management software providing complete sample tracking, freezer management, lab workflow management, and compliance features to fit labs of all sizes. Sample Manager tracks the entire lifecycle of your sample inventory including the registration, receipt, aliquoting, storage, data integration, shipping and chain-of-custody of lab samples. This easy-to-use sample management software can be quickly set up to meet the sample management workflows and protocols used in your laboratory. The sample management system is also CFR Part 11 and HIPAA compliant to meet regulatory requirements.
Easy-to-use sample management software for any size lab.
Manage the complete lifecycle your of lab samples.
Track every aspect of your sample processing including receipt, registration, freezer storage, aliquoting, assays and shipping.
Register any type of sample with all of the metadata you need.
Define unlimited samples types, sources, and custom fields needed to describe your samples.
Automatically capture an audit-ready log of actions performed on samples.
Track the complete chain-of-custody and details of every event in the lifecycle of your lab samples.
Standardize lab processes and collaborate using workflows.
Create task-based workflow templates to match lab processes, guide data collection and facilitate hand-offs between staff.
Sample management software designed to boost the efficiency & productivity of your lab.
Manage lab freezers and storage of your sample inventory.
- Setup the system to match the freezers and storage options used in the lab
- Track the movement of samples in and out of the freezer
- Capture sample storage, amount and freeze/thaw history
- Visually manage freezer capacity and storage location of samples
Track the entire life-cycle of your lab samples.
- Easily navigate the lineage of samples and aliquots
- Capture the entire chain-of-custody and history of each sample
- Define your sample types and sources with customizable metadata
- Customize specific sample statuses to indicate the processing stage of samples (received, analyzed, shipped, etc)
Document lab work by linking to samples and assay data within entries.
- Add context and enrich notebooks by linking to sources, samples and assay data
- Simplify authoring and review of electronic notebook entries using templates and electronic signatures
- Collaboratively contribute to notebooks and sign-off/review processes
Use workflows to standardize lab processes and collaborate.
- Create custom workflows to match any lab process
- Assign tasks, priority level and due dates for upcoming lab work
- Manage workloads by viewing a laboratory-wide view of sample processing work
- Save time and standardize processes by creating workflow templates
Unify your samples with experiment results.
- Aggregate all assay data related to samples in one system
- Import any type of sample related assay data collected in your lab
- Enforce consistent structuring of data to support querying and data integrity
- Use workflows to guide data capture and to track the status/progress of ongoing experiments
Take a tour of Sample Manager!
Learn more about the features and capabilities of Sample Manager with an interactive tour.
Sample Manager Pricing | StarterPerfect for labs wanting to track samples and their freezer storage. $95/user/month* | ProfessionalIdeal for labs capturing experimental data and documenting work via ELN and workflow. $190/user/month* | ||
|---|---|---|---|---|
| Freezer Management |  |  | ||
| Sample Registration |  |  | ||
| Source Registration |  |  | ||
| Sample Lineage |  |  | ||
| Audit Trail & CFR Part 11 Compliance |  |  | ||
| Secure Cloud Hosting  Includes 64GB of storage. |  |  | ||
| Implementation, Training & Support |  |  | ||
| Electronic Lab Notebook |  | |||
| Assay Data Management |  | |||
| Workflow Management |  | |||
| API Access & Support |  | |||
| Backup Retention | 90 days | 180 days | ||
| HIPAA Compliance  Support for HIPAA compliance by restricting access to PHI/PII within the application and hosting Sample Manager in our private HIPAA-compliant cloud. | Add-on | Add-on | ||
| Software Validation  Installation Qualification, Operational Qualification, Process Qualification and a staging server are offered as part of our Software Validation package. | Add-on | |||
| *Pricing for 5 users, billed annually. Volume discount pricing is available. | ||||
Sample Manager Frequently Asked Questions
Yes, we’re always here to help. Sample Manager clients are provided with training and onboarding assistance as well as comprehensive online documentation.
The Professional edition of Sample Manager offers APIs (JavaScript, Python, R) to integrate with third-party systems. Additionally, our LabKey Server SDMS (that includes Sample Manager) has built-in integrations with external databases, analytics tools, and more.
Yes, users can create their own (unlimited) fields for each Sample Type, Source Type and Assay Type they create. Custom fields can be used for a variety of uses including tracking shipments and QC status.
Yes, Sample Manager complies with 21 CFR Part 11 regulations. HIPAA-compliant hosting and features are available as an add-on.
Learn more about Sample Manager
User Presentations: Hear from Our Users
Blog Posts
Clinical Sample Management – 4 Essential Questions for Better Tracking & Compliance in the Lab
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