Sample management software that keeps every sample in context
Sample Manager is cloud-based sample management software built to help labs track every sample with confidence. From receipt and aliquoting to storage, retrieval, shipping, and chain of custody, it provides end-to-end visibility across the sample lifecycle. Configurable workflows, freezer management, and rich sample context help labs reduce manual effort, improve accuracy, and stay ready for audits. Sample Manager also supports laboratories seeking to align with requirements such as 21 CFR Part 11 and HIPAA.
- Configure sample types, metadata, and workflows to fit the way your lab works
- Maintain end-to-end sample traceability across collection, processing, storage, and shipping
- Centralize sample inventory, freezer management, and records in one easy-to-use platform
Trusted by research teams and lab operations leaders worldwide.
Why labs choose Sample Manager
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Centralized Tracking for the Full Sample Lifecycle
Disconnected tools make it difficult to maintain visibility across the sample lifecycle. Sample Manager brings receipt, processing, storage, retrieval, and shipment into one centralized system, so labs can track every sample with confidence from intake through final disposition.
Unique Workflows Need Unique Set-Ups
Sample Manager is designed to be configurable around your lab’s SOPs. Adapt sample types, metadata, workflow systems, and storage management to fit your lab – and evolve your system as your lab changes.
Traceability Built-In For Stronger Context
From chain of custody to sample history, Sample Manager creates a digital record of every key sample event. That means better visibility, fewer manual errors, and stronger support for audit readiness and compliance-focused lab operations.
Real Storage Management Makes Retrieval Easy
Sample Manager helps teams organize freezer inventory, track exact storage locations, and quickly find the samples they need. With structured storage management and searchable records, labs spend less time searching and more time moving work forward.
Sample management software built for complete sample visibility
Take a tour of Sample Manager!
Learn more about the features and capabilities of Sample Manager with an interactive tour.
Take a Tour Sample Manager Pricing | StarterPerfect for labs wanting to track samples and their freezer storage. $109/user/month* | ProfessionalIdeal for labs capturing experimental data and documenting work via ELN and workflow. $219/user/month* | ||
|---|---|---|---|---|
| Freezer Management |  | | ||
| Sample Registration | | | ||
| Source Registration | | | ||
| Sample Lineage | | | ||
| Audit Trail & CFR Part 11 Compliance Support  Supports CFR Part 11 compliance by capturing an audit log of all actions and events for each sample including the timestamp and user. Our ELN also provides support for electronic signatures to aid in compliance. | | | ||
| Secure Cloud Hosting Includes 64GB of storage. | | | ||
| Implementation, Training & Support | | | ||
| Electronic Lab Notebook | | |||
| Assay Data Management | | |||
| Data Partitioning | | |||
| Workflow Management | | |||
| API Access & Support | | |||
| Backup Retention | 90 days | 180 days | ||
| HIPAA Compliance Support for HIPAA compliance by hosting Sample Manager in our private HIPAA-compliant cloud. | Add-on | |||
| Software Validation Installation Qualification, Operational Qualification and a staging server are offered as part of our Software Validation package. | Add-on | |||
| *Pricing for a minimum of 5 users, billed annually. Volume discount pricing is available. | ||||
FAQ: LabKey Sample Manager
LabKey Sample Manager is a cloud-based sample tracking and management solution built for life science labs. It gives teams a centralized, searchable system for registering samples, tracking storage, managing workflows, and maintaining full chain-of-custody — without requiring coding or IT support.
Sample Manager is used across a range of life science environments — from academic research labs and
Every sample in LabKey Sample Manager has a full, timestamped history — including who registered it, where it's been stored, how it's been processed, and any changes made along the way. The sample timeline and audit trail give lab managers and QA teams an always-current, digital record that's ready for internal review or external inspection at any time.
Sample Manager supports barcode scanning, template-driven data entry, and batch imports from tabular formats — so your team captures data once, accurately, and without re-keying across systems. Data validation rules help prevent errors at the point of entry.
Yes, we’re always here to help. Sample Manager clients are provided with included training and onboarding assistance, as well as comprehensive online documentation.
The Professional edition of Sample Manager offers APIs (JavaScript, Python, R) to integrate with third-party systems. Additionally, our LabKey Server SDMS (that includes Sample Manager) has built-in integrations with external databases, analytics tools, and more.
Yes, users can create their own (unlimited) fields for each Sample Type, Source Type and Assay Type they create. Custom fields can be used for a variety of uses including tracking shipments and QC status.
Yes, Sample Manager supports compliance with 21 CFR Part 11 regulations. HIPAA-compliant hosting and features are available as an add-on.
LabKey Sample Manager is purpose-built for sample tracking, storage management, and SOP-driven workflows. It's ideal for labs that need robust sample chain-of-custody and lifecycle management in a solution that deploys quickly and scales with your team.
LabKey LIMS builds on that foundation with deeper capabilities for instrument data integration, advanced protocol execution, configurable experiment metadata schemas, and centralized scientific data management across multi-team or multi-study environments. If your lab needs to connect instruments, manage complex data pipelines, or unify research data across projects, LabKey LIMS may be the better fit.
Not sure which is right for your lab? Talk to our team.
