November 9, 2023
Efficiency is a key factor in the successful management of clinical sample inventories in growing research and healthcare facilities. With careful management strategies, your lab can ensure sample repositories are well-organized, secure, and compliant with regulatory requirements.
These approaches to clinical sample tracking allow you to optimize your lab’s efficiency while ensuring data integrity and regulatory compliance.
It’s essential to understand your current lab efficiency when considering the management of clinical sample inventory. Many labs know there is room for improvement, but identifying the best way forward during unprecedented research or capacity can be difficult.
To get started, look for the issues that slow your lab down. Once you’ve mapped out the small tasks, take a step back and consider the overall themes of inefficiency in the lab. Getting the bigger picture will help you avoid playing Whac-A-Mole with sample inventory issues. Ask questions like:
Once you’ve identified larger themes of inefficiency in your lab sample management, you will have a better understanding of what solutions will actually improve your lab situation.
The dynamic nature of clinical research requires labs and research facilities to remain agile and flexible while looking to standardize collection and storage practices. Having a system that is prepared to handle changes like new species of sample collection, larger scale of volume or testing, compliance demands the lab hadn’t required yet, or new storage types is key to scaling the success of your research.
Key strategies for maintaining flexibility in the lab environment include:
Effective data management is a critical aspect of managing clinical sample inventories, involving capturing comprehensive information about each sample. Streamlining and standardizing data requirements can simplify the data collection process, making it more efficient and reducing the risk of errors. Consistency in data management practices allows researchers to focus on their core scientific work rather than administrative tasks.
Data management strategies for standardization include:
Efficient freezer management is vital for maintaining the integrity and accessibility of clinical samples. Organized and audit-ready freezers keep assays and sample storage running smoothly, preventing workers from wasting time and freezing their fingers looking for samples that are misplaced.
Methods for maintaining freezer organization include:
Efficient clinical sample inventory management is vital for research institutions. It streamlines and automates sample tracking, data recording, and overall inventory management. Such systems not only save time but also enhance data integrity and compliance with regulatory standards. As your lab continues to grow and collect more samples, it’s essential to expect and plan for scalability with sample and data management.
Key features to look for in these systems include:
Whether you’re currently struggling with lab efficiency or want to prepare for future growth, implementing these tips can significantly improve your clinical sample management. And if you’re ready for a solution, LabKey’s Sample Manager is designed to support long-term needs, with features that evolve with your lab’s growth. If you’re interested in learning more, consider scheduling a demo to see the system in action and discuss your specific needs.