medical researcher views clinical data management system on laptop in office

What Is a Clinical Data Management System (CDMS)?

A Clinical Data Management System (CDMS) is specialized software designed to manage the data generated from clinical trials and studies. It is an integral tool in clinical research, ensuring the accurate, efficient, and compliant handling of clinical trial data. CDMS software streamlines the collection, storage, validation, quality control and reporting of data from a variety of sources related to the trial or study.


Contents: Key Functions | Who Uses CDMS? | Benefits | LabKey CDMS


Key Functions of a Clinical Data Management System

  • Clinical Data Capture: CDMS allows for the systematic collection and centralization of clinical trial data, typically from electronic case report forms (eCRFs). This reduces errors and improves data accuracy compared to traditional paper-based methods, and automatic data capture from an EDC to the CDMS further reduces data errors.
  • Data Validation: Automated checks, ontologies, and validation rules ensure the data entered meets predefined standards, flagging discrepancies for resolution and/or reconciling data with controlled vocabularies. This helps maintain the integrity and reliability of the data.
  • Data Storage: Secure storage solutions within a CDMS ensure that all collected data is stored safely and can be accessed easily when needed. This includes features like role-based access and secure cloud storage for compliance with health information and privacy requirements.
  • Data Management: Tools for automated data capture, tracking, and research management are essential for monitoring the progress of clinical trials. This includes audit trails, version control, sample management, quality control and workflow management.
  • Data Reporting: CDMS facilitates the generation of clinical reports needed for submission to regulatory bodies, as well as analysis and visualization of the data. This can mean both built-in analysis tools like R scripting, as well as secure third-party integrations.


Who Uses a CDMS?

  • Clinical Researchers: They use CDMS tools to collect and manage data from clinical trials, ensuring that it is accurate and ready for analysis.
  • Data Managers: Responsible for overseeing the data management process, ensuring data quality, and resolving discrepancies.
  • Regulatory Affairs Professionals: Utilize CDMS to generate reports and ensure that all data complies with regulatory standards.
  • Biostatisticians: Access data from CDMS to perform statistical analyses and contribute to the interpretation of study results.


Why Use a Clinical Data Management System?

  • Improved Data Integrity: Automated data validation and error-checking reduce the likelihood of inaccuracies, ensuring high-quality, accurate data.
  • Enhanced Efficiency: Streamlined processes for data collection, harmonization, and reporting reduce the time and effort required to conduct clinical trials.
  • Regulatory Compliance: CDMS helps ensure that clinical trial data meets regulatory standards, facilitating easier submission to regulatory bodies.
  • Data Security: Advanced security measures in the scientific software protect sensitive clinical trial data from unauthorized access and breaches.
  • Improved Data Accessibility: Easy access to collected data for analysis and reporting, enabling FAIR data policy adoption, faster decision-making and more efficient trial management.



LabKey CDMS software offers a data management solution for multisite clinical trials, addressing the critical challenges of organizing disparate data, fragmented data views and cumbersome manual reporting processes. Discover how LabKey CDMS can transform your clinical trial management by offering a unified, efficient, and secure platform for all your data management needs.

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